CATERED EVENT BARTENDING

CONTRACT DETAILS

Legal Compliance

Wild Coast Cocktails will work in compliance with all applicable local health department rules and regulations relating to preparation, service, and COVID restrictions.

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Securing Your Event

A non-refundable date retainer fee of $250.00 is required to dedicate our services to your event, and unlocks access to customized cocktail menus. Clients are responsible for organizing / managing all aspects of the event, and paying associated costs. If cancellation of services is requested, this non-refundable fee will cover the costs associated with consultation hours, menu creation, and finding a replacement booking for your date. Events booked within 14 days notice may incur an additional service fee. Payments are accepted via e-Transfer to wildcoastcocktails@gmail.com or credit card [Square Invoice + 3% processing fee].

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Payments

Finalization of event details is requested 2 weeks prior to the event date, with non-refundable full payment of Services + Liquor / Materials requested 1 week prior to the event date. All payments must be made in full prior to staff arrival on the event date. Most unopened liquor is eligible for a full refund credit, sent back to you via e-Transfer within 1 week after event completion, along with any amounts collected by bar staff for drink sales [see Special Event Permits / Drink Sales].

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Tips for Bar Staff

Depending on service requirements [open bar], an 18% gratuity may be added to the total service cost, and tip jars / Square will be at the bar for guests to leave shared cash / card tips for bar staff. If you prefer not to have tip jars on the bar, the gratuity may be adjusted to 20% to accommodate this choice. Wild Coast Cocktails staff are responsible for all liquor service related duties, including responsible beverage service and glassware maintenance, and are often on-site for 8 hours or more [depending on event requirements].

Special Event Permits / Drink Sales

If your event is hosted at a public venue, a Special Event Permit will be required to serve liquor. This permit must be in the name of a sober guest with valid / non-expired Serving It Right certification - if certification needs to be obtained or updated, the 4 hour online course can be found here. If you plan to recover costs by charging for drinks, you will have to declare the charges on the permit and pay the associated sales taxes. Events hosting an open bar pay only the base cost of the permit. For sanitation and liability reasons, Wild Coast Cocktails bartenders do not handle cash transactions in exchange for drinks on the bar - if wanting to sell drinks through a Special Event Permit, conversion of cash to drink tickets can be arranged with a dedicated ticket selling staff member. If your event is hosted on private property, a Special Event Permit cannot be obtained and liquor cannot be sold. Instead, consider having a donation jar for guests to contribute to your overall event costs.

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Bar Station Setup + Breakdown Requirements / Coordination with Venue

Our workstations require a flat, covered, 10’ x 10' to 15' x 15' service area, ideally near power, accessible as much as possible with our truck and utility trailer, off-site / vendor parking (40'), and bathroom access for staff. Occasional access to a food safe water area for refilling water dispensers and washing some barware is helpful, but not required. Depending on equipment and accessibility, pre-event setup can take around 4-6 hours, therefore we request access to the venue earlier in the day [or the day prior] to allow plenty of time to prepare for service. Post-event breakdown and cleanup can take around 3 hours, and will start 1 hour prior to service end - at this time, glassware will switch to plastic cups to ensure all pieces are collected by the end of service. All equipment will be cleared from the venue after service ends, unless otherwise specified.

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Selecting Your Menu

Custom menus are created for all tastes and budgets. All craft selections are made with premium ingredients. Clients are responsible for covering the costs of liquor + fresh materials, which vary depending on selections. Most unopened liquor can be returned for full refund credit, while open liquor, specialty / local selections, damaged units, and fresh materials are non-refundable.

Average Serving Cost = $1.00 - $7.00 [Average 1 Serving / Guest / Hour]

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Liquor Quantities

Accurate guest count is vital for calculating accurate total servings. We strive to provide an accurate estimate of how much liquor + materials to supply based on the number of guests, menu selections, average consumption [light, moderate, heavy], and average total servings recommended by Responsible Beverage Service guidelines, confirmed by the Client prior to event service. If the bar is understocked and runs out of drinks during service, the bar will shut down earlier than the scheduled end time - liquor store runs during service are not allowed, and will not be offered if the bar runs out of drinks before service end time, or if special requests are made outside of the prior discussed and provided drink menu. If the bar is overstocked with too much liquor and fresh materials, there is a greater risk of unnecessary waste and large liquor returns [10% restocking fee may be deducted from total liquor return, as per BC Liquor Store return policy].

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Responsible Beverage Service

Wild Coast Cocktails is obligated to prevent over-service and intoxication of guests, and actively promotes non-alcoholic selections including mocktails and water. Consumption of food during the event is encouraged, to be discussed with a separate caterer as Wild Coast Cocktails currently does not offer food selections. Clients are responsible for making sure all guests get home safely, via designated drivers, taxis, or shuttle services.

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Minors

While minors are permitted to attend most events, Wild Coast Cocktails staff has the right to verify 2 pieces of ID from any guest[s] under the age of 40, as service of alcohol to minors [under 19] is prohibited by BC law and our insurance. If alcohol is found to be given to a minor[s], the guest[s] responsible will lose their privilege to alcohol services for the duration of the event. If service to minors continues, they and the guests serving them will be asked to leave the event.

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Damages / Altercations / Harassment

Any physical, verbal, or sexual altercations / harassment between guests will lead to their removal from the event. Any altercations / harassment between guests and Wild Coast Cocktails staff, or continued service to minors after the two warnings described above, will instantly forfeit all services with no refunds. Clients are responsible for guest's behavior, and any damages incurred by misconduct.

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Insurance

Wild Coast Cocktails carries liquor liability insurance up to $2,000,000.00 which includes coverage for occurrence bodily injury and property damage. Depending on the venue, Clients may need / want to add additional special event insurance to protect themselves, guests, and / or the venue in case of an accident.

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Resolution of Disputes

The Parties agree to not post any negative information about the other arising out of this contract or event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.

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Reviews / Feedback

Taking the time to write a review of our services is greatly appreciated, as we continue to build rapport and confidence with new and returning clients. Please consider submitting a note about your experience with us, currently here on our website or Facebook.

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Photography

Photos will be taken during the event for advertising purposes - Client agrees to the use of event photos on social media to promote Wild Coast Cocktails.

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Meals

As we are often onsite for over 12 hours [depending on event requirements], we are self-sufficient and provide our own meals and drinks. Including bar staff in your catering plan is not required, however is greatly appreciated.

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Travel + Overnight Accommodations

Events requesting services outside our primary area of Campbell River + Comox Valley will include additional service charges to cover the costs of travel and overnight accommodations, as needed.

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Assignment

This contract cannot be assigned by either party without the other’s written consent, with the exception set forth in paragraph below:

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Limitation of Remedies

If Wild Coast Cocktails cannot fulfill its obligations under this Contract for reasons outside of its control, Wild Coast Cocktails may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Wild Coast Cocktails will not be responsible for any additional damages or compensation under these circumstances.

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Jurisdiction and Venue

This Contract will be interpreted according to the laws of the Province of British Columbia and any legal action must be filed in the County of Canada in the Province of British Columbia.

Entire Agreement

This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties Wild Coast Cocktails and the Client.